Sl.
No. |
|
Poor=1 |
Fair=2 |
Good=3 |
Excellent=4 |
weight
assigned
(
WT) |
Score
= Grade point obtained x wt |
| (E) |
Capability of Chief Executive |
|
|
|
|
|
|
| (a) |
Academic qualification |
Below graduation level |
Graduate |
Graduate |
Master degree and above |
|
|
| (b) |
Commitment |
Does not have proven track-record of more than
3 years |
Has proven track-record of 3-5 years |
Has proven track-record of 6-8 years |
Has proven track-record more than 8 years |
|
|
| (c) |
Knowledge in MCP |
Not adequate |
Know the essentials of MCP with potential to
increase knowledge if training is provided |
Adequately knowledgeable |
Adequately knowledgeable |
|
|
| (d) |
Ability to formulate and implement strategic
plan |
Not able |
Able if training is provided |
-- |
Able |
|
|
| (e) |
Degree of control over employees |
Not adequate |
--- |
-- |
Adequate |
|
|
| (f) |
Ability to interpret and use Financial Statements
and MIS report for decision making |
Not able |
---- |
-- |
Able |
|
|
| (g) |
Involvement |
Not full time |
--- |
-- |
Full time |
|
|
| (h) |
Communication skill |
Below average |
Average |
Good |
Excellent |
|
|
| |
Total |
|
|
| |
| (F) |
Skill of mid and top level managers |
|
|
|
|
|
|
| |
(i) Ability to use MIS for decision making |
Not able |
-- |
-- |
Able |
|
|
| |
(ii) Ability to provide basic training
to Field workers |
Not able |
-- |
Partially |
Able |
|
|
| |
(iii) Ability to implement instructions |
Not able |
-- |
-- |
Able |
|
|
| |
(vi) Degree of control over lower level
staff. |
Not to acceptable extent |
-- |
-- |
To acceptable extent |
|
|
| |
(vii) Ability to motivate Junior staff. |
Not able |
-- |
-- |
Able |
|
|
| |
Total |
|
|
| |
| 2.3 |
Human Resource Development Programme
(HRDP) |
|
|
|
|
|
|
| (a) |
Recruitment |
Is not done through competitive exams
and on the basis of need assessment |
-- |
-- |
Is done through well designed competitive
exams and on the basis of proper need assessment |
|
|
| (b) |
Performance appraisal (PA) of personnel |
Not present or existence of traditional
PA based on value judgement only. |
--- |
-- |
Existence of a transparent PA based on
performance criteria of objective nature |
|
|
| (c) |
Status of HRDP |
Absence of HRD program |
Senior level officials can provide training
to field workers on group management and basic documentation. |
Presence of a HRD cell to train field
workers, supervisors (eg. Managers) and accountants |
Full fledged HRD program instituted in
line with career development of staff. |
|
|
| |
Total |
|
|
| |
| 2.4 |
Monitoring and Evaluation |
|
|
|
|
|
|
| |
i) Monitoring and evaluation (ME) of
financial and operational performance . |
Practice of ME does not exist. |
-- |
--- |
Presence of competent ME cell/department
with regular activities. |
|
|
| |
ii) Periodic study of micro credit’s
impact on poverty reduction |
Do not study impact of microcredit. Do
not use findings of others in this regard. |
--- |
Use findings of impact studies done by
others. |
Periodic studies are undertaken on a
regular basis. |
|
|
| |
Total |
|
|
| |
| 2.5 |
Creation and Maintenance of Expected
Institutional Culture |
|
|
|
|
|
|
| (A) |
Sound governance |
|
|
|
|
|
|
| |
i) Quality of General Committee(GC) and
Executive Committee (EC ) |
Inactive committee/ less than 60% members
do not have adequate knowledge on MCP or institutional issues/
members do not have good reputation. |
-- |
-- |
Active committee with 60%+ members having
adequate knowledge of MCP and institutional issues with good
track record. |
|
|
| |
ii) Election of EC and GC |
Irregular |
-- |
-- |
Regular |
|
|
| |
iii) Holding of EC meeting |
Irregular |
-- |
-- |
Regular |
|
|
| |
iv) Ability of EC & GC to take and
operationalize appropriate decisions regarding issues pertaining
to the sustainability of MCP and the PO. |
Members lack in motivation and knowledge
about issues of MCP & institutional sustainability. |
Proactive moderately knowledgeable members. |
-- |
Proactive knowledgeable members.
|
|
|
| |
v) Existence of healthy environment at GC and
EC |
Presence of unhealthy environment |
--- |
-- |
Presence of healthy environment with
no bad track record. |
|
|
| |
Total |
|
|
| |
| (B) |
Incentive Base for Management
Staff and Employees |
|
|
|
|
|
|
| |
i) Degree of decentralization in decision
making process |
Adopted a centralized decision making
process. |
--- |
--- |
Central authority involved in policy
formulation, coordination and plays supervisory role only. Major
policies are formulated through a participatory process. |
|
|
| |
ii) Financial Incentive base for management
staff and other employees |
Below the market standard. |
---- |
Attains the market standard with arrangements
for gratuity and CPF. |
Attained the market standard with arrangements
for pension. |
|
|
| |
iii) Existence of effective and well
institutionalized procedures for ensuring administration and
management succession |
Not existent |
----- |
Existent with basic HRDP . |
Existent with good HRDP |
|
|
| |
iv) Existence of a good service rule
conducive to good organizational culture. |
Not existent |
---- |
Service rule exists in accordance with
country norms. |
Service rule exists in accordance with
international standard. |
|
|
| |
v) Drop out rate( per year) of management
staff and other employees. |
Over 20% |
15%-19% |
10%-14% |
Less than 10% |
|
|
| |
Total |
|
|
| |
| 2.6 |
Financial Management and Internal
Control |
|
|
|
|
|
|
| (A) |
MIS |
|
|
|
|
|
|
| (a) |
Existence of a transparent MIS that aids
management in maintaining required level and quality of portfolio
efficiently and effectively. |
Inadequate reporting system |
-- |
Existent with proven record of generating
manual MIS reports correctly and regularly for the last 2 years. |
Existent with proven record of generating
computerized reports correctly and regularly for the last 2
years. |
|
|
| (b) |
Accuracy of reports generated by the
MIS having no discrepancy with AIS and individual borrower’s
pass books |
Inaccurate not for human errors only
and errors are not detected by ICS within acceptable period
of time. |
Inaccurate due to human errors only which
are detected by ICS( Internal control system) in normal course
of action and hence corrected. |
-- |
Accurate |
|
|
| |
Total |
|
|
| |
| (B) |
Accounting System |
|
|
|
|
|
|
| |
Existence of a transparent accounting
system maintained according to *GAAP’ in terms of maintaining |
|
|
|
|
|
|
| |
(i) cash book |
Not properly maintained |
-- |
-- |
Maintained properly |
|
|
| |
(ii) general ledger |
Not properly maintained |
--- |
--- |
Maintained properly |
|
|
| |
(iii) required chart of accounts |
Not existent or use inappropriate heads
of accounts |
--- |
--- |
Existent |
|
|
| |
(iv) subsidiary ledger |
Not properly maintained |
|
|
Maintained properly |
|
|
| |
(v) proper entry for every transaction
along with supporting documents (vouchers & receipts etc.) |
Not or poorly existent |
-- |
-- |
Existent |
|
|
| |
| (b) |
Proper calculation and entry of loan
loss provision according to the related Policy. |
Unable to calculate and give entry properly. |
-- |
-- |
Proper entry and calculation are done |
|
|
| (c) |
Proper calculation and entry for non
cash outlays. |
Unable to calculate and give entry properly. |
-- |
--- |
Proper entry and calculation are done. |
|
|
| (d) |
Extent of cash transaction |
To unacceptable degree or to acceptable
degree with inadequate internal control measures. |
-- |
--- |
To acceptable degree with required ICS |
|
|
| (e) |
Ability to generate the following
Statements |
|
|
|
|
|
|
| |
(i) Trial Balance |
Not able to prepare |
-- |
-- |
Able to prepare correctly and in a timely
manner. |
|
|
| |
(ii) Income Statement |
Not able to prepare. |
-- |
-- |
Able to prepare correctly and in a timely
manner. |
|
|
| |
(iii) Balance sheet |
Not able to prepare. |
-- |
-- |
Able to prepare correctly and in a timely
manner. |
|
|
| |
(iv) Cash flow statement |
Not able to prepare. |
-- |
-- |
Able to prepare correctly and in a timely
manner. |
|
|
| |
|
Total |
|
|
| |
| (C) |
Internal audit |
|
|
|
|
|
|
| (a) |
Existence of an interanl audit cell/department
interms of |
|
|
|
|
|
|
| |
(i) Adequacy of manpower with required
skill |
Inadequate |
-- |
-- |
Adequate |
|
|
| |
(ii) Quality of TOR used for internal
audit |
Absence of TOR/poorly formulated TOR |
-- |
-- |
TOR covers both management and financial
aspects of the organization |
|
|
| |
(iii) Frequency of internal audit |
Practice of internal audit is absent/
frequency is less than one per annum. |
-- |
Frequency is 1-2 per annum |
Frequency is 2 or more per annum |
|
|
| |
(iv) Usage of statistically acceptable
sample size for the purpose of audit |
Sample size used is unacceptable |
-- |
-- |
Acceptable |
|
|
| (b) |
Promptness in taking corrective measures
in response to the advice of the audit report. |
Takes more than 2 months to take corrective
measures |
Takes 1-2 months to take corrective measures |
-- |
Takes less than 1 month to take corrective
measures |
|
|
| |
Total |
|
|
